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Kirène Group, a reference group in Senegal and leader in innovation in West Africa.

           
Groupe Kirène > Job offers > Billing assistant

JOB OFFERS

You too are daring and you like to make your everyday life sparkle?

Like our 600 employees, do you like working in a company that is on a human scale but a leader in its sector? Hurry up and join us!

Billing assistant

Duties and tasks

  • Receives, clocks, self-checks and registers the delivery slips (BL) from the delivery warehouse (Dakar…);
  • Self-checks the BL and FAB (BL accompanying sheet) and detects anomalies (no stamp, returns, shortages, breakages, etc.) and ensures the proper reception of the return slips (BR) in case of detected anomalies;
  • Ensures invoicing via ERP (sales invoice, credit invoice)
  • Records invoices through the maintenance of a management chart;
  • Transmits to the Accounts Manager for validation of invoices (due, credit) via the transmission form and ensures the return of all invoices for validation;
  • Maintains an invoice follow-up file (BL-invoice);
  • Distributes the invoices to the sales representatives;
  • Establishes credit notes and estimates or pro forma invoices;
  • Records defective products, returns on delivery and repatriations;
  • Ensures the self-checking of each invoice issued (must, credit note);
  • Claims the BL and BR from the Dakar warehouse in accordance with the information on the FOB;
  • Ensures at the end of the month the proper invoicing of all the BL and BR for the period of the Dakar warehouse ;
  • Establishes at the end of the month and sends to the Audit and the CFO, the reporting of the anomalies noted in the billing of the month;
  • Does not invoice a BL without FAB attached and systematically asks the Head of the warehouse for any missing FAB;
  • Does not invoice a BL without a stamp, returns the unstamped BL to the Warehouse Manager and systematically asks the Warehouse Manager to regularize the stamp on the BL;
  • Carry out any other activity that will be entrusted to him/her within the framework of his/her mission.

Desired profile

The candidate’s profile should meet the following requirements:

  • Bachelor’s degree in accounting/finance or other similar field ;
  • 2 years experience in a similar position.

Skills

  • In-depth knowledge of accounting standards;
  • General knowledge of inventory management;
  • Knowledge of SIAGRO’s procedures;
  • Proficiency in Microsoft Office software (Excel, Word, etc.);
  • Demonstrate a high level of vigilance;
  • Be organized;
  • Be able to hold a cash register;
  • Ability to draw up management charts.

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